Everything You Ever Wanted To Know About Computers

Everything You Ever Wanted To Know About Saving a File

When using word processors or mathematical programs, you will want to save your processed data. Microsoft Windows uses a very simple file structure, which trees in a logical order. If your hard drive is set as C, then think of that as a file cabinet of sorts. In that file cabinet, there are as many drawers as you would like. You may subdivide C out indefinitely. The drawers themselves may also be divided into as many folders as you would like, and in those folders are countless files and sub-files. Actually, there is no limit as to how many layers you can extend. Here is an example to clarify.

Document, Invoice 001, has been created and filed in a file named "January," a sub-file of
2003, a sub-file of
Invoices, a sub-file of
Receivables, a sub-file of
Accounting, a sub-file of
ABC Company, a folder found on the
C hard disk drive.

When saving processed data (information), you need to be sure that you are saving it in the right file and sub-file.

In all Microsoft products, saving files is always done by clicking "File" on the top tool bar, and then "Save" or "Save As." If you have not yet saved the file, you will want to select the "Save As" option so you have the option to name the file and to select the file and sub-file you wish to save it in.

Click to enlarge image

Note that this file is being saved in History of Computers file on my computer which is a sub-file of Web Pages, a sub-file of CHRIS, a sub-file of my hard disk drive F.

In order to save this to a floppy disk to transport to Brad's computer, I would save it on the A drive.

Click to enlarge image

You can also use Windows Explorer (Start; Programs; Accessories; Windows Explorer) to copy a file from your local hard disk drive (C) to the A drive. Open up Windows Explorer and locate the file on your C drive.

Click to enlarge image

Back to Home